By Chris Fox

For The Elmhurst Independent

 

The Elmhurst Park District Board held a regular meeting on Jan. 29 at the district’s administrative office at 375 W. First Street. Commissioner Tim Sheehan was absent from the meeting.

There were no public comments.

 

Purchase of financial, human resources software approved

The board voted unanimously to approve the purchase of a financial, payroll and human resources management software system, including implementation, from BS&A Software at a cost not to exceed $149,190. According to the park district, the district’s current financial software and separate payroll and human services software have been in place for close to 20 years. Those systems, which are reportedly obsolete, no longer receive updates from their vendors.

Staff researched software providers used by other park districts and narrowed the choice to BS&A and Tyler/Incode. The BS&A software includes the first-year implementation cost of $149.140, with recurring annual maintenance charges of nearly $10,000.The Tyler/Incode software includes a similar first-year implementation cost ($146,430); its annual maintenance cost is about $40,000.

Several area park districts have recently implemented the BS&A system, which will allow for the conversion of 10 years of the Elmhurst Park District’s database history. The purchase has been budgeted in the district’s 2018 fiscal year spending plan.

Board members also voted unanimously during the meeting to approve the purchase of 75 PC workstations from Dell at a total cost of nearly $48,000. According to the district, the information technology industry standard for replacing workstations is after three to four years. The park district’s PC workstations have reportedly reached or passed that age.

The district sought pricing from multiple PC resellers and manufacturers. The district sent specifications to Dell, CDW-G and SHI for quotes on 75 workstations. Dell submitted the lowest quote of $47,625, or $635 per PC. The district has funds earmarked for the purchase in its 2018 fiscal year budget.

 

Distinguished agency accreditation discussed

The Jan. 29 meeting also included a discussion of the distinguished agency accreditation process. The district was last reaccredited by the Illinois Association of Park Districts and Illinois Park and Recreation Association as an Illinois Distinguished Agency in 2012. The district is in the process of seeking reaccreditation. The process includes the submission of information and evidence, as well as an evaluation, to a committee. The district paid an application fee of $500 to go through the reaccreditation process. The application must be completed by this fall.

Elmhurst Park District Executive Director Jim Rogers noted during the discussion that districts that have won the National Gold Medal Award for Excellence in Park and Recreation Management have generally been accredited agencies.

The park district board will hold its next meeting on Feb. 12.

 

 

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